How to Scan Documents Into PDF

Indunnec

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posted on 13 years ago — updated on 1 second ago

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Looking for a quick way to turn a paper document into a PDF file? Scanning documents is easier than—you can even use your iPhone, iPad, or Android instead of a flatbed scanner or all-in-on printer! This wikiHow article will teach you the best ways to scan documents and save them as PDF files on any computer, phone, or tablet. And if you've already scanned your document in a different format, we'll show you how to convert it into an easy-to-send PDF.

Steps

iPhone and iPad

Open Notes iPhone Notes App. It has an icon that resembles a sheet of notepaper with a yellow top. Tap the icon on your Home screen to open Notes. Notes comes pre-installed on your iPhone or iPad. If you have deleted the app, you can download it again for free from the App Store.

Tap the new note icon iPhone New Note. It's the icon that resembles a pencil and a sheet of paper. It's in the lower-right corner on iPhone and the upper-right corner on iPad.

Tap the camera icon. It's the icon that resembles a camera. It's either at the bottom of the screen on iPhone or the top of the screen on iPad. This displays a menu for the camera.

Tap Scan Documents. It's the first option in the menu that appears when you tap the camera icon.

Hold your iPhone or iPad over the document. Make sure the entire page is in view of your camera. Hold your iPhone or iPad steady and your iPhone or iPad will automatically take a picture of the document page. The page will flash yellow when your iPhone or iPad detects the page. For best results, make sure you place the paper of your document on a contrasting surface. Place white paper on a dark surface, or dark paper on a light surface. If you are having problems taking capturing the document in automatic mode, tap Auto in the upper-right corner (iPhone), or Manual on the side (iPad) to switch to manual mode. Then tap the large circle button to capture an image of the page manually. Tap and drag the four circles around the page to adjust the white outline. Then tap Keep scan to save the page.

Repeat for all pages. After scanning the first page of your document, place the next page on the surface and hold your iPhone or iPad over the second page to automatically scan the next page. Repeat for as many pages are necessary.

Tap the preview image in the lower-left corner. It's the thumbnail image of your most recent scan in the lower-left corner. This displays a preview of all your scans.

Tap a page you want to edit (optional). If you want to edit a page, tap the page to display a full-screen preview.

Edit the page (optional). Tap one of the options at the top or bottom of the screen to edit the page. The options are as follows: Tap Retake or the plus (+) icon to take another image and replace the scan. Tap the icon that resembles a square with an arrow in the upper-right corner to rotate the page. Tap the icon with three circles to select a filter for the page. Tap the icon that resembles two angles forming a square to crop the page. Tap the trashcan icon to delete the page. Tap Done when you are done editing the page.

Tap the Share icon iPhone Yellow Share. It's the icon that resembles a square with an arrow pointing up. It's in the upper-right corner. This opens the Share menu. If you are using an iPad, tap the icon with three dots (⋯) in the upper-right corner instead. Then tap Send a copy.

Tap Save to Files. This allows you to save the scan as a PDF to your iPhone storage or your iCloud Drive.

Select a location to save the file to. Tap On my iPhone/iPad or iCloud Drive. Then tap a folder you want to save the scan to.

Tap Save. This saves the scan as a PDF to the location you selected.

Adobe Scan (Android and iOS)

Download and install Adobe Scan. Adobe Scan is a mobile app for iPhone, iPad, and Android devices that can be used to scan documents into PDF format using your camera. You can download Adobe Scan for free from the Google Play Store on Android or the App Store on iPhone and iPad. Use the following steps to download and install Adobe Scan: Open the Google Play Store (Android) or the App Store (iPhone and iPad). Tap the Search tab (iPhone and iPad only). Enter "Adobe Scan" in the search bar. Tap Adobe Scan in the search results. Tap GET or Install next to the Adobe Scan icon.

Open Adobe Scan. It has a blue icon with the Adobe logo. Tap the icon on your Home screen or Apps menu to open Adobe Scan. Alternatively, you can tap Open in the Google Play Store or App Store once the app is finished downloading.

Sign in to Adobe Scan. You can sign in using your Google account, Facebook account, or Apple ID. Tap Sign in with Google, Sign in with Facebook, or Sign in with Apple to sign in with your Google, Facebook, or Apple account. Alternatively, if you already have an Adobe ID or want to make one, you can tap, Sign in or sign up at the bottom. Either sign up for a new Adobe ID using your email address or sign in with your existing Adobe ID username and password.

Allow Adobe Scan to access your camera and send notifications. To do so, tap Allow or Ok when prompted.

Take a picture of the document. To do so, hold your phone or tablet above the document you want to scan and tap the capture button. It's the large circular button at the bottom of the screen.

Tap Keep Scanning. This saves the page you just scanned and allows you to scan the next page. If you're not happy with how the image looks, you can tap Retake and take the picture again. Alternatively, you can tap and drag the blue circular handles in the corners of the document to adjust the blue outline around the document. Then tap Adjust and save.

Take a picture of the next page. Just like you did with the first page, hold your phone or tablet over the next page of your document and press the capture button at the bottom of the screen. Repeat for as many pages as your document contains. Retake images or adjust the blue outline around the documents as needed.

Tap the image thumbnail. Once you've taken a picture of your document, you will see a small thumbnail image of the picture in the lower-right corner. Tap this image to display the scanned document. The scanned document should display just the pages without any of the background or table the document was sitting on. If you want to delete any pages, tap and hold the thumbnail icon to display a thumbnail image of all the pages. Tap the red "x" icon in the upper-left corner of the image of the page you want to delete, and then tap Delete.

Add a name for the document. To do so, tap the title at the top of the page. Type a name for the document in the first bar of the pop-up. Then tap the blue button that says Rename.

Make any last-minute adjustments. To do so, tap the page you want to adjust and then use the tools at the bottom of the screen to make adjustments. The adjustment tools are as follows: Tap Add Page to scan another page for your document. Tap Reorder to change the order of the pages. Then tap and drag the pages to change their order. Tap Crop to adjust the page cropping. Tap Rotate to rotate the page. Tap Filers to change the look of the page. You can select, original color, auto-color, light text, greyscale, or whiteboard. Tap Cleanup and to try to clean up messy looking parts of the document. Then use yoru finger to color over the areas you want to clean up. Then tap the checkmark icon in the upper-right corner. Tap Resize to change the page size. Then select one of the options at the bottom of the screen. Tap Delete to remove the page.

Tap Save PDF. It's in the upper-right corner. This saves the PDF to your phone or tablet. You can view the document in Adobe Scan, Adobe Acrobat, your web browser, or any other app that can view PDFs. Alternatively, you can save the document as a JPEG image once you have scanned the document. Tap Save as JPEG once you finish scanning the document to do so.

Windows

Connect your scanner to your computer. Depending on your scanner, you can do this via the USB cable, or you can connect wirelessly over your network if your scanner has that feature. Every scanner is different, so consult the manufacturer's user guide for instructions on how to properly connect your scanner to your computer.

Place your document in the scanner. If you have a flatbed scanner, lift up the lid and place the document face down on the glass top of the scanner. Make sure the document is lined up with any alignment markings on the scanner. If your scanner has an automatic document feeder, place the document face up in the tray.

Open Start Windows Start. Click the Windows logo in the bottom-left corner of the screen.

Type fax and scan into Start. This will search your computer for the Fax and Scan program.

Click Fax and Scan. It's a printer-shaped icon at the top of the Start window. Doing so will open your PC's Fax and Scan program.

Click New Scan. This button is in the upper-left side of the Fax and Scan window. Clicking it opens a new window.

Make sure your scanner is selected. If there are multiple scanners on your network, check the "Scanner" section at the top of the window to ensure that the one listed there is the one you want to use. If the scanner currently selected isn't the one you want to use, click Change... and then select the scanner.

Select a type of document. Click the "Profile" drop-down box, then click one of the following options: Photo Documents

Select the type of scanner. Click the "Source" drop-down box, then click one of the following options: Feeder - Select this option if your documents are fed into the scanner through a chute. Used for scanning multiple documents into one PDF. Flatbed - Pick this option if your scanner has a lid that you lift up to place the documents.

Click Scan. It's at the bottom of the window. Doing so will prompt your document to begin scanning into your computer. You can also change color options here before clicking Scan.

Click File. Once your document finishes scanning, you'll click this tab in the upper-left corner of the window. A drop-down menu will appear.

Click Print…. It's in the drop-down menu.

Click Microsoft Print to PDF or Adobe PDF. It's in the large box below "Select Printer." If this isn't an option, use the default settings to scan your image into your computer as an image, then convert the image to a PDF.

Click Print. This option is in the lower-right side of the window.

Select a save location. Click a folder on the left side of the window.

Enter a name for your PDF. Do this in the field to the right of the "File name" heading.

Click Save. It's at the bottom of the window. Doing so will save your scanned file as a PDF in your selected save location.

Mac

Connect your scanner to your computer. Depending on your scanner, you can do this via the USB cable, or you can connect wirelessly using your home Wi-Fi if your scanner has that feature. Every scanner is different, so consult the manufacturer's user guide for instructions on how to properly connect your scanner to your computer.

Insert the first page of your document. If you have a flatbed scanner, lift up the lid and place the document face down on the glass top of the scanner. Make sure the document is lined up with any alignment markings on the scanner. If your scanner has an automatic document feeder, place the document face up in the tray.

Click the Apple menu Mac Apple. It's the Apple logo icon in the upper-left corner of your desktop. This displays the Apple menu.

Click System Preferences…. It's in the Apple menu. This opens the System Preferences menu.

Click Printers & Scanners. It has an icon that resembles a printer.

Select your scanner. The list to the left lists all printers and scanners that have ever been connected to your computer. Click your current scanner model to select it. Printers and scanners that have a red dot next to them and say "Offline" are not available for use. If you see this next to your scanner, make sure it is powered on and connected to your computer.

Click the Scan option (if using a multi-function printer). If you have a multi-purpose printer that is able to print, scan, and copy, you will need to click the tab that says Scan at the top.

Click Open Scanner. It's listed below your scanner model at the top. This opens the scan utility.

Select or deselect "Use document feeder." This depends on what type of scanner you are using. If your scanner has an automatic document feeder tray, click the checkbox next to "Use document feeder." If you are using a flatbed scanner, make sure the checkbox next to "Use document feeder" is unchecked.

Click Show Details. It's the second button in the lower-right corner. This displays all scanner options.

Select your paper size. If the checkbox next to "Use custom size" is checked, uncheck it and then use the drop-down menu next to "Size" to select your paper size. US Letter (8.5" x 11") is the most common size.

Select where you want to save the document to. Use the drop-down menu next to "Scan to" to select where to save the document to. By default, scanned documents and images are saved to your "Pictures" folder. You can select your "Documents" folder, or save it to your Desktop so that you can easily find it.

Select "PDF" as the format. Use the drop-down menu next to "Format" to select "PDF."

Click the checkbox next to "Combine into single document" (if scanning multiple pages). If you are scanning multiple pages, be sure to click the checkbox next to "Combine into single document." This ensures that all your pages are saved to the same file.

Click Scan. This scans the first page of your document.

Insert the second page in the scanner. If you are using a flatbed scanner, place the second page of the document face down on the glass surface of the scanner. If you are using an automatic document feeder, place all pages of the document feeder in the tray. If you do not have a scanner that is capable of scanning both sides of the page, you will need to turn the page over and reinsert it in the scanner to scan both sides of the page.

Click Scan. This scans the second page of your document. Repeat for as many pages as you need to scan. When you are finished, your document will be saved to the location you selected.

Converting a Scanned Image File to PDF

Open the PNG to PDF website. Go to http://png2pdf.com/ in your computer's web browser. If you weren't able to scan a document directly into a PDF, this website will allow you to turn a scanned image (e.g., a PNG) file into a PDF. If you scanned your document into your computer as a JPG file, go to http://jpg2pdf.com/ instead.